Codix Fuel Master — Petrol Station Complete ERP & POS Software
CODEQUBIX TECH engineered Codix Fuel Master — a mission-critical, enterprise-grade Petrol Station ERP and POS software. Designed for single outlets and large petroleum dealer networks, it delivers real-time electronic nozzle totalizer auditing, underground storage tank (UST) DIP & physical reconciliation with water-paste detection, scheduled OGRA effective-dated price shifts, OMC bowser decanting GRN verification, corporate fleet Udhaar limits, blind cashier shift handovers, and double-entry General Ledger accounting.
±0.0% Audited
Fuel DIP Variance
< 2 Mins
Shift Handover Audit
99.6% On-Time
Fleet Credit Recovery
Instant 0s
OGRA Price Shift Sync
Executive Station Operations Dashboard & Live UST Overview
Central operational command dashboard delivering 360-degree real-time visibility into petrol station throughput. Displays live gross fuel sales revenue, dispensed volume in liters, active shift gross margin, underground storage tank (UST) stock percentages, pending fleet credit receivables, and instant alarm monitors for tank dead-stock levels.
Operational Capabilities:
Forecourt Volumetric Throughput & Shift Performance Dashboard
Advanced graphical analytics dashboard visualizing 7-day volumetric fuel sales curves across Super Petrol (RON-92), High-Speed Diesel (HSD), and HOBC (RON-97). Visualizes nozzle velocity by pump island, cashier cash turnaround times, and peak vehicle dispensing rush hours.
Operational Capabilities:
Real-Time Profit & Loss (P&L) Financial Statement
Executive financial reporting engine calculating real-time gross margin and net profit across customizable date ranges. Integrates fuel revenue, landed product cost, dealer margins, operating expenses, and financial costs to present true petrol station commercial profitability.
Operational Capabilities:
Operations & Financial Analytics Reports Suite
Comprehensive reporting hub offering 30+ operational, regulatory, and financial reports. Includes DIP loss/gain analysis, OMC bowser reconciliation, customer aging summaries, cashier performance metrics, and tax compliance statements exportable in PDF and Excel.
Operational Capabilities:
High-Speed Fuel Dispenser POS Terminal & Quick Billing
Forecourt point-of-sale terminal optimized for rapid vehicle turnaround. Cashiers select fuel grade (Super Petrol, HSD, CNG), enter dispensed volume or target currency amount, and print instant tax-compliant thermal receipts with automated tank decrementing and general ledger posting.
Operational Capabilities:
Electronic & Mechanical Nozzle Totalizer Readings Audit
Forecourt metering engine recording opening and closing totalizer values for every nozzle. Automatically computes gross dispensed liters, deducts official pump calibration testing drops, and cross-reconciles against POS cashier sales to eliminate forecourt fuel pilferage.
Operational Capabilities:
Pump Island Dispensers & Electronic Nozzle Mapping
Complete forecourt asset directory mapping multi-product dispensers (MPDs), pump islands, and individual dispensing nozzles to designated underground storage tanks (UST). Manages electronic calibration factors, serial numbers, and equipment maintenance schedules.
Operational Capabilities:
Products & Effective-Dated OGRA Fuel Pricing Engine
Automated fuel product catalog and pricing engine supporting effective-dated price scheduling. Automatically deploys midnight price revisions announced by petroleum regulatory authorities (OGRA/Ministry) across all forecourt POS terminals with zero downtime.
Operational Capabilities:
Underground Storage Tanks (UST) Calibration & Live Capacity
Central tank management module tracking all underground storage tanks across fuel grades. Records geometric capacity, safe filling limits (85-90%), suction pipe dead-stock allowances, and live volume levels with automated low-stock reorder warnings.
Operational Capabilities:
Tank DIP Physical Stock Reconciliation & Water Paste Audit
Shift-wise physical tank dipping module converting millimeter dip rod measurements into liters using non-linear tank calibration charts. Detects tank water contamination via water-finding paste and audits book stock versus physical DIP stock against OGRA regulatory tolerances.
Operational Capabilities:
Fuel Inventory Valuation & Moving Average Landed Cost Ledger
Real-time volumetric and financial stock ledger tracking every liter received, dispensed, adjusted, and transferred. Implements moving weighted average costing (MAC) to accurately calculate cost of goods sold (COGS) and forecourt gross margins during price fluctuations.
Operational Capabilities:
Evaporation Loss & Temperature Stock Adjustments Audit
Forensic audit log for fuel adjustments, documenting volumetric variations caused by thermal expansion, vapor recovery losses, tank sludge cleaning, or calibration adjustments. Enforces mandatory reason codes and manager sign-off for loss/gain postings.
Operational Capabilities:
OMC Purchase Orders & Bowser Decanting Receiving (GRN)
Procurement workflow managing purchase orders to Oil Marketing Companies (OMCs) like PSO, Shell, Total, and PARCO. Records bowser tanker invoice details, compartment dip measurements, temperature density checks, and decanted volume into UST storage tanks.
Operational Capabilities:
OMC Suppliers Directory & Accounts Payable (AP) Ledger
Centralized supplier management module tracking Oil Marketing Companies, lubricant distributors, and transportation contractors. Manages credit terms, bank pay order advance deposits, freight payments, and chronological payment ledgers.
Operational Capabilities:
Customer Udhaar Khata & Corporate Fleet Credit Ledger
Comprehensive credit ledger engineered for corporate fleet clients, transport companies, bus operators, and government departments. Enforces credit limits, billing cycles, vehicle authorization slips, outstanding aging reports, and automated WhatsApp balance statements.
Operational Capabilities:
Customer Fleet Vehicles Directory & Driver Quota Controls
Vehicle-level authorization system linking fleet customer accounts to specific vehicle registration numbers, authorized fuel types (Diesel / Petrol), driver identities, and daily/monthly liter quotas to prevent driver credit fraud at the pump.
Operational Capabilities:
Shift Handover & Zero-Silent Cashier Reconciliation
Strict shift handover protocol balancing forecourt cashier accounts between Morning, Evening, and Night shifts. Compares physical cash tendered, credit slips, fleet vouchers, and bank card slips against calculated meter sales to uncover cash surplus or shortage instantly.
Operational Capabilities:
End-of-Day Daily Closing & Cryptographic Audit Lock
Comprehensive 24-hour daily station closing workflow. Consolidates all shift reports, locks forecourt meter readings, reconciles physical tank DIPs, generates automated daily financial journal vouchers, and freezes the business day to prevent retroactive data tampering.
Operational Capabilities:
Forecourt Cash Safe & Commercial Bank Accounts Liquidity
Treasury and cash management module tracking cash in station safes, petty cash drawers, and commercial bank accounts (HBL, Meezan, MCB, UBL). Manages cash-in-transit bank deposits, electronic transfers, and monthly bank reconciliations.
Operational Capabilities:
Daily Operational Expense Vouchers & Forecourt OPEX
On-station expense management logging daily operating expenses including backup generator diesel consumption, electricity bills (WAPDA/K-Electric), forecourt maintenance, staff meals, and stationery with category allocation and supporting bill uploads.
Operational Capabilities:
Multi-Tier Chart of Accounts (COA) Double-Entry Engine
Standardized hierarchical 5-tier Chart of Accounts (Assets, Liabilities, Equity, Revenue, Expenses) customized for petroleum retail accounting. Pre-structured with industry-specific accounts for fuel inventory valuation, OMC payables, customer credit, and pump maintenance.
Operational Capabilities:
Double-Entry General Journal & Audit Vouchers
Audited financial journal recording every automated and manual transaction. Enforces mathematical double-entry equality (Total Debits = Total Credits Guaranteed), complete with voucher numbers, posting timestamps, reference IDs, and user audit trails.
Operational Capabilities:
Secure Forecourt Authentication & Multi-Factor Staff Sign-In
High-security terminal authentication portal tailored for busy 24/7 petrol station forecourts. Features operator credential verification, role-based session isolation, and station workstation pairing with full TLS cryptographic session logging complying with petroleum safety audit standards.
Operational Capabilities:
Station Staff & Forecourt Shift Operators Directory
Personnel management system managing station managers, shift supervisors, forecourt cashiers, and pump nozzle operators. Tracks shift schedules, employment details, emergency contacts, active credentials, and assigned pump islands.
Operational Capabilities:
38-Point Granular Roles & Permissions Security Matrix
Enterprise Role-Based Access Control (RBAC) matrix defining granular read, write, edit, and delete permissions across all 38 system modules. Prevents unauthorized price changes, back-dated voucher edits, unapproved discounts, and cash adjustments.
Operational Capabilities:
Immutable Forensic Audit Trail & Zero-Overwrite Ledger
Bank-grade forensic audit logging engine tracking every action performed in the system. Records exact timestamp, user ID, workstation IP address, affected module, previous value, and updated value with zero data overwrite capability for fraud investigation.
Operational Capabilities:
Works With Your Station Forecourt Dispensers & Hardware
Native Windows, Linux, and web compatibility. Seamless plug-and-play setup with all commercial fuel dispensers, electronic totalizers, automatic tank gauges (ATG), cash safes, and thermal printers.
Electronic Fuel Dispensers
Interfacing with Gilbarco Veeder-Root, Wayne Dresser, Tokheim, Bennett, and Sanki electronic totalizers and mechanical pulse meters.
UST Tank Probes & DIP Gauges
Integration with magnetostrictive UST ATG probes, digital telemetry consoles, calibrated DIP rods, and water-detecting paste.
Forecourt Slip Printers
58mm & 80mm ESC/POS high-speed thermal printers for vehicle pump fueling slips, fleet invoices, and shift closing certificates.
Anti-Tamper Cash Safes & Drawers
Heavy-duty forecourt cash safes, blind shift drop-boxes, and electric RJ11/12 cash drawers with manager override logging.
Ready to Deploy Codix Fuel Master at Your Station?
CODEQUBIX TECH provides on-site calibration setup, staff training, forecourt dispenser hardware integration, and 24/7 technical support for independent fuel dealers and multi-station OMC networks.